With in-person events severely curtailed, ILDA won't be able to have an in-person Conference this year. Instead, our 2020 Conference destination is ... the Cloud!
Yes, we will be having a virtual conference using Zoom videoconferencing to get together. While we all will miss seeing friends and colleagues in person, the Cloud Conference also makes travel much easier as well as making costs much, much lower.
Registration for ILDA Members is just USD $77. This is much less than an in-person Conference, plus there are no travel or hotel expenses.
Most of our traditional Conference activities translate to the Cloud. In addition, the video stream will be on throughout the 2-1/2 day event, so attendees can informally meet and run their own shows. It's the virtual version of meeting after hours at the bar!
A big advantage of the Cloud Conference is that many more Members around the world can attend. We've set our schedule to try and accommodate people in as many different time zones as possible. For some seminars, we even have two sessions, at widely spread times to maximize access.
Since laserists tend to be late night and all hours, we're keeping the stream on for the entire Cloud Conference. Between scheduled events you'll always find friends to hang out with "after dark".
The website EveryTimeZone.com is very useful to find when an event occurs in a large number of time zones at once. It will also be helpful during "ILDA After Dark" to know what time of day your friends are in. Click the chart to see a full-size version of the instructions and tips.
Kickoff/Pandemic discussion
The Conference begins with a Kickoff event, followed by a seminar and discussions about the current state of laser shows, what events have worked, and when we might be getting back to normal.
ILDA General Business Meeting and Election
The ILDA General Business Meeting is required by the Bylaws. There will be reports on the association plus voting for Board members, President and on any motions. This is your chance to help shape the association.
Laser Jockey Competition
We will have a live Laser Jockey competition with entrants streaming from their home or office laser studio. They won't know what music will be playing until 5 minutes before they perform. You can vote for your favorites; the top three will receive ILDA Awards the next night.
Offline "Best of Show" Competition
In April and May 2020, the ILDA Offline contest was for entries done at home or in a studio during the pandemic. There were three entry rounds. The winners from each round will be shown, and then the online audience can vote for their favorite. That person will receive an award the next night during the ILDA Awards.
Lase-Off
After the Laser Jockey and Offline contestants are done, we'll have a "Lase-Off" which is an informal showing of laser shows. Some will be pre-recorded and some will be live from online laser studios. This will go on as long as there are still people interested in presenting.
Advanced Technology Workshop
Presentations of new devices, hardware, software and services
ILDA Awards Presentation
The highlight of the final day is the 2020 ILDA Awards. Categories include Artistic, Technical, Career Achievement and Special Achievement. You'll get to see the winning entries and hear from the award recipients.
Seminars
There will be seminars on safety, laser art, the ILDA Digital Network, and the ILDA Awards process. Most of these will be run twice, each time with pre-recorded presentations and then live Q&A and discussions. This is done to make it easier for persons in widely scattered time zones to attend.
"ILDA After Dark"
Currently there are about 25 hours of ILDA material over the 57 hours of this weekend. The video conference stream will remain on during the other 32 hours. During these "ILDA After Dark" hours, you can meet old and new friends, and see less formal laser shows, equipment demos and presentations. This will take the place of late-night meetings at the bar, so bring your favorite beverages!
The schedule is tentative. We have tried to accommodate as many time zones as possible. We may need to move or repeat sessions; if so, the schedule will be updated.
The website EveryTimeZone.com is very useful to find when an event occurs in a large number of time zones at once. It will also be helpful during "ILDA After Dark" to know what time of day your friends are in. Click the chart to see a full-size version of the instructions and tips.
The videos below give you a quick overview of what an ILDA Conference is like. The first one, from Christopher Short, shows lasers during the 2018 Lase-Off in Montréal, hosted by LaserTech Canada.
The second video shows meetings and seminars in the day, and the Lase-Off and the ILDA Awards in the evenings. The informal discussions in halls and bars, can be just as fun and important to your business as the official events. Thanks to KVANT, host of the 2017 ILDA Conference, for producing the video.
Listed below are the three events you can register for. Note that if you register for the Full Stream, you do NOT need to also register for the General Business Meeting or Awards Presentation — those are already included in Full Stream registration.
The registration cost for ILDA Members is USD $77 through October 20.
For non-members, the cost is $157. It may be more cost-effective to join ILDA first and become a Member, then log back in as a Member to sign up at the Member price.
Full Stream registration gives you access to all 57 hours of the Cloud Conference online video stream for one device at a time. You can log on and off the stream as much as you wish, and you can switch devices. But you cannot view the stream on two separate devices at the same time unless you get two registrations.
The cost is USD $10, for anyone, Member or non-Member. This is good for friends or family of Award winners who want to see the presentation.
You get access for one device at a time. Get one Awards registration for each person in a different location that you'd like to share the presentation with. For example, maybe mom and dad at their house (one $10 registration), an aunt and uncle in a different house (another $10 registration), etc.
The Awards are currently scheduled to start on Sunday Nov. 22 at 12 noon US Pacific, 3 pm US Eastern, 8 pm UTC, 21:00 Central Europe, and Monday Nov. 23 at 4 am China/Asia/West Australia, and 7 am Australia Eastern Daylight Time (Sydney). The event should last 2-3 hours.
Registration is free for ILDA Members. You get access for one device at a time during the meeting, which is expected to be 2 to 3 hours long.
This event is where votes are taken for ILDA Board Members and for ILDA President, and where association business is discussed and voted on.
The General Business Meeting is currently scheduled to start on Saturday Nov. 21 at 8 am US Pacific, 11 am US Eastern, 17:00 Central Europe, and Sunday Nov. 22 at 12:01 am China/Asia/West Australia, and 3 am Australia Eastern Daylight Time. It should last 2-3 hours.
What's one of the best parts of a Conference? Getting free stuff!
Well, actually, you already paid for it as part of your registration fee, or a sponsor paid for it. But at least you go home with a unique t-shirt, mug, mousepad or other souvenir of the Conference!
For those missing out on swag, we have an excellent solution. We have set up a shop at CafePress, where you can pick your favorite t-shirt style and color, and get it in your exact size, shipped direct to your door*. Plus it's at the lowest possible price, since ILDA does not charge any extra on top of CafePress's fees.
To get the merch you want, visit the 2020 ILDA Cloud Conference page at CafePress. If you prefer the regular logo, it is on the Classic ILDA Logo page.
You'll be able to wear your logo t-shirt online, just like at a real in-person meeting!
DELIVERY TIME: Order before November 1 to be sure of getting your items in time. (In the U.S., the lowest-cost delivery takes about 2 weeks. You can pay extra for faster delivery. Times outside the U.S. may vary from this.)
We encourage you to take an active part in presenting material at the ILDA Cloud Conference. Many presentations will be pre-recorded, so you can practice at home or your laser studio, and not be nervous. Plus you can do video edits, on-location shots, special effects, etc.
The deadline for sending the finished video file to ILDA is 11:59 pm your local time on Monday, November 9. This gives us time to process all the videos. We do ask that you send earlier if possible, thanks!
Look through the opportunities below and let us know if you want to participate, either pre-recorded or live depending on the event.
We invite you to present a talk of up to 20 minutes at a workshop, seminar or discussion.
This talk can be pre-recorded, submitted by the deadline above. Or you can talk live via Zoom during the session.
After the talk we ask that you be available for a live discussion and Q&A. Note that some seminars have two sessions, so you may need to be awake at an inconvenient time for one or both sessions. The current schedule is here.
If you are interested in presenting, please contact us with your proposed topic, or to discuss what we are looking for. Do this well in advance of the submission deadline so there is plenty of time for you and ILDA to confirm your topic, how long you will speak, etc. Once these are set, then you can start on the recording of your topic.
WORKSHOP
Advanced Technology Workshop: Present a new product, service or technology demonstration that is relevant to laser light shows. The Technical Committee chair will organize the ATW.
SEMINARS AND DISCUSSIONS
Pandemic Discussion: How have you fared during this exceptional time? Let us know about any survival techniques, success stories, pandemic-related laser shows, new show opportunities, etc.
Artistic Seminar: Discuss the artistic uses of lasers. Present an artistically challenging show or project. Describe your artistic goals or process. Presented two different times.
Awards Seminar: This is normally presented by the Executive Director. However, if you have some Awards insights or proposals, you are welcome to submit to present. Presented two different times.
ILDA Digital Network Seminar: New IDN products, projects and uses. Practical demonstrations are welcomed. The Technical Committee chair will organize the IDN seminar.
Safety Seminar: News about laser safety and regulations. Changes since last ILDA. Demonstration of safety products or procedures specific to laser light shows. Presented two different times.
ILDA Association General Discussion: Make suggestions for improving ILDA and the laser industry. Note that you can also make motions during the General Business Meeting. This discussion seminar is more for suggestions, directions, etc. that don't lend themselves to a formal motion.
ILDA Committee Chairs — you know who you are — will make short, pre-recorded reports during the Day 2 General Business Meeting.
These cover the committee's recent work, projected future work and projects, and any issues or concerns.
You can also ask for assistance if you are looking for additional committee members.
If you won an ILDA Award this year, congratulations! During the Day 3 ILDA Awards Presentation, we'll see an excerpt from your winning entry, plus a short acceptance speech pre-recorded by you.
If you won multiple awards, you can present a different speech for each winning entry.
Most of you have already received your ILDA Award trophy(ies) by mail. You can record your speeches now. See the guidelines in the mail package.
ACCEPTANCE SPEECH REQUIREMENTS AND TIPS
The time limit is a strict 45 seconds — the same as at the Academy Awards. Only we don't have an orchestra if you go over, we'll just cut your speech short. So please stay under 45 seconds.
Remember that viewers will see less than a minute of your entry video, and they will not have the Awards Booklet with your entry's Statement of Intent. Therefore, you may want to give a short summary of the show or project. We suggest talking about some of the challenges, results, interesting anecdotes, etc. rather than just a list of "thank yous".
Please wear something formal and dignified such as a suit, tux or evening wear since we always dress up for the in-person Awards.
When you are finished recording, send the video file to ILDA by the deadline.
OFFLINE AWARDS
We will be showing all "ILDA Offline" and "Offline-Connected" winners. They also can make acceptance speeches of up to 45 seconds.
EXCEPTIONS: LASER JOCKEY, CAA AND SAA WINNERS
There will be five live acceptance speeches.
There will be a "Laser Jockey" contest on Day 2. This is for up to 12 ILDA Members to play lasers live, and stream the performance. Those on the stream provide a score for each LJ entrant. The top three total scores receive First, Second and Third ILDA Awards in the Laser Jockey category.
More details are on the Laser Jockey rules webpage. If you are interested in entering, please visit that page. It includes a link to the registration form for entrants.
For more information, visit our other ILDA websites:
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